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Holidays, illness and maternity leave

Registration for the new holiday year 2016-2017

For monthly paid employees at the Department of Molecular Biology and Genetics(VIP, TAP, PhDs (excluding PhD student on part A) in Aarhus

Does not apply to Non-Danish employees covered by the special rules on concurrent holiday

According to AU’s guidelines, the university will begin the planning of holidays every year from February http://medarbejdere.au.dk/en/administration/hr/holiday/.

As in previous years, the depart­ment will register 5 weeks of ordinary holiday and 5 days of special holiday in advance.

If you have accrued the right to take full holiday with pay, 5 weeks of ordinary holiday and 5 days of special holiday will be registered like this:

Ordinary days of holiday:

  • Ÿ3 weeks in July (week 28-30 inclusive)
  • 1 week during Autumn Holidays (week 42)
  • 1 week over Christmas (21-22 December and 27-29 December).

Special days of holiday:

  • 2 days during Winter Holidays (week 7)
  • 3 days before Easter.

For new employees who have accrued a partial right to holiday, it will likewise be registered, if this is feasible in relation to his or her duties, that holiday will be taken according to the above-mentioned principles.

Registration in advance will take place in April.

Holiday registration form

It is possible to change above holiday periods by using this holiday registration form. In that case, please fill in your wishes for days of ordinary holiday and days of special holiday and send/hand it in to Dorte Abildskov da@mbg.au.dk in the Science Park no later than Thursday 20 April, 2017.

Dates for taking holiday and special holidays can be changed subsequently, if you wish so and if duty permits.

For fixed term employees - including PhD students on part B – as much holiday must be taken within the period of employment as there is a legal base for. Scheduled vacation must be approved by the immediate leader.

Holidays - guidelines and forms

If you need advice on the rules and regulations for holidays, please contact Dorte Abildskov, da@mbg.au.dk or phone 871 55486 (please also note information below).


Please note that

  • as much of the ordinary/special holidays including ordinary and special holidays transferred from previous holiday year, as there is a legal basis for, must be taken within the current holiday year (1 May–30 April),
  • for fixed term employees - including PhD students - as much holiday as possible must be taken within the period of employment as there is a legal basis for. Scheduled holidays must be approved by the immediate leader.

Your holidays should be planned according to the above.

It is also possible to check your own holiday status on mit.au.dk/selfservice/index.cfm

1 May

In previous years, there have been various ways of handling the decision of whether 1 May should be a day off.

In some sections, a few employees have had a day off on request, whereas others have been more unassuming.

The Department’s Management Committee wishes to make sure that we have the same guidelines throughout the Department.

As a rule, 1 May is considered to be a normal working day, where you are expected to go to work.

Should an employee need a full or partial day off, please contact the Head of Department, who will in each case consider the request.

Employees governed by a collective agreement - where 1 May is a holiday - are not requested to ask for a day off.

Illness, child's illness and child care days

MBG Aarhus:

In connection with illness or other types of absence, you must contact your group leader and/or colleagues either via telephone or e-mail. On your return you must fill in the form below and return it to Dorte Abildskov, MBG, Science Park.

Form for registration of absence (illness, child's first and second day of illness, child care days, senior days) - to be filled in and sent to Dorte Abildskov, MBG, Science Park.

Guidance about prolongation of the PhD stud in connection with illness

MBG Foulum/Flakkebjerg:

In connection with illness or other types of absence, you must contact your group leader and/or colleagues either via telephone or e-mail. On your return you must register your absence in ProMark.

 

Parental leave

65743 / i31