Holidays, illness and maternity leave

Concurrent holiday for all – new holiday rules from 1 September 2020

Click above photo for larger view (in Danish only)

On this page you will find information about Denmark’s new Holiday Act, which enters into force on 1 September 2020, and which means that all employees will switch to concurrent holiday. Concurrent holiday, means that the holiday earned during the year can also be taken on an ongoing basis.

If you have earned your full holiday entitlement, you will have 16.6 days of holiday at your disposal for the mini holiday year, which runs from 1 May – 31 August 2020. Special holidays will be added to this.

You can also take autumn holiday in 2020 as you will have accrued 2.08 ordinary holidays in September 2020 and will have your special holidays, which are remaining unchanged. If you still come up short for the autumn holidays or Christmas in 2020, it will be possible when the new Holiday Act has come into force to agree to take holiday you have not yet earned. Alternatively, you could use your special holidays. Generally, it will not be necessary to request to transfer holidays to 2020.

See PDF-file with more details (in Danish).   

Registration of holiday in the mini holiday year 1 May – 31 August 2020

For monthly paid employees at the Department of Molecular Biology and Genetics (VIP, TAP, PhDs (excluding PhD student on part A)

Does not apply to non-Danish employees covered by the special rules on the present concurrent holiday scheme

According to AU’s guidelines, the university will begin the planning of holidays every year from February.

If you have accrued the right to take full holiday with pay, 3 weeks and one day of ordinary holiday, and you haven’t sent in the holiday form then the department will register the days like this:

Ordinary holiday

  • 22 May 2020
  • 3 weeks in July (week 28-30 inclusive, 6 – 24 July 2020)

For new employees who have accrued a partial right to holiday, it will likewise be registered, if this is feasible in relation to his or her duties, that holiday will be taken according to the above-mentioned principles.

Registration in advance will take place in April.

Holiday registration form

It is possible to change above holiday periods by using this holiday registration form. In that case, please fill in your wishes for days of ordinary holiday (3 weeks and 1 day) and send it to fravaer@mbg.au.dk (fravaer = Fravær means absence in Danish).

Dates for taking holiday and special holidays can be changed subsequently, if you wish so and if duty permits. See below Changes of dates for already registered holiday.

For fixed term employees - including PhD students on part B – as much holiday must be taken within the period of employment as there is a legal base for. Scheduled vacation must be approved by the immediate leader.

Holidays - guidelines and form

Changes of dates for already registered holiday

  • Notification of change of previously registered holiday and special holiday days - please send a message to Dorte Abildskov, MBG, the Science Park via mail: da@mbg.au.dk with a notification of dates to be deleted and new dates (same number) requested held instead.

If you need advice on the rules and regulations for holidays, please contact Dorte Abildskov, da@mbg.au.dk or phone 871 55486 (please also note information below).


 

  • Notification of change of previously registered holiday and special holiday days - please send a message to fravaer@mbg.au.dk with a notification of dates to be deleted and new dates (same number) requested held instead with cc immediate leader.

If you need advice on the rules and regulations for holidays, please contact Dorte Abildskov, da@mbg.au.dk or phone 871 55486 (please also note information below).


Please note that

  • as much of the ordinary/special holidays including ordinary and special holidays transferred from previous holiday year, as there is a legal basis for, must be taken within the current holiday year (1 May–31 August, 2020, this does not apply to non-Danish employees covered by the special rules on the present concurrent holiday scheme,
  •  for fixed term employees - including PhD students - as much holiday as possible must be taken within the period of employment as there is a legal basis for. Scheduled holidays must be approved by the immediate leader. This does not apply to non-Danish employees covered by the special rules on the present concurrent holiday scheme,

Your holidays should be planned according to the above.

It is also possible to check your own holiday status on mit.au.dk/selfservice/index.cfm

1 May

In previous years, there have been various ways of handling the decision of whether 1 May should be a day off.

In some sections, a few employees have had a day off on request, whereas others have been more unassuming.

The Department’s Management Committee wishes to make sure that we have the same guidelines throughout the Department.

As a rule, 1 May is considered to be a normal working day, where you are expected to go to work.

Should an employee need a full or partial day off, please contact the Head of Department, who will in each case consider the request.

Employees governed by a collective agreement - where 1 May is a holiday - are not requested to ask for a day off.

Illness, child's illness and child care days

In connection with illness and other types of absence (sick leave of your child's first + second sick day, child care days, senior days) you must:

1) call your section leader/group leader or other person agreed on in your group.
2) report your absence to the following address: fravaer@mbg.au.dkFravær, MBG

When you return, you must:

3) send an e-mail to fravaer@mbg.au.dk, so that the department can register the number of days absent Fravær (fravaer = absence)

Guidance about prolongation of the PhD stud in connection with illness


Parental leave