Info for new staff and students

Welcome to the Department of Molecular Biology and Genetics

  • Overview page for new staff and students

Welcome to the Department of Molecular Biology and Genetics (MBG)

We look forward to working with you, and we hope that you will feel at home at our department.

To make it easier for you to become familiar with the university's many different sets of rules for research, salary, personnel and safety, etc. and the many IT-based functions and systems you need, we have compiled a list of the most important ones below.

  • Registration at the Department of Molecular Biology and Genetics
  • To gain access to the department's laboratories, facilities, calendar system, e-mail and news information, you must be registered at the department.
    Fill out the relevant form (students, staff/PhD students or guests) and give it to Rikke Mie Rahbek or Dorte Abildskov, together with the other forms you need to fill out to get access card/keys (please see below).
  • Introduction to safety in the laboratory
    All new staff and students will be introduced to the safety procedures when working in the laboratory by the safety representative affiliated with the group, you will be working in. To prove that you have got this introduction, the safety representative and supervisor must sign the so-called checklist. This checklist must be brought along when you are going to get an access card/keys to the department.
  • Access card/keys
    Access card and keys are handed out by Rikke and Dorte. In order to get an access card/keys to the department, you must order (and pay for 
  • E-mail
    Once you have handed in the registration form to Rikke or Dorte, you will get an email address at the department.
  • Profile website
    Based on the information from the registration form, you will also get a profile webpage (in PURE-see below), and you will thus automatically be added to the list of staff and students.
  • Photographing
    Lisbeth Heilesen will invite you to have your picture taken for your profile webpage at MBG's photo atelier.
  • Access for various administrative systems
    - CWT (portal for travel and travel agent)
    - IndFak (invoicing system)
    - Brightspace (teaching system)
    - PURE (system for collecting, maintaining and visualising research data)
    - (registration of password to a number of university systems)
    - ReAP (registration of applications for funding)
    - AU Exchange Webmail (incl. calendar)
    - VPN network (server access from outside the university)
  • Salary and employment
    HR, wage administration, union representatives, holiday, absence, etc.
  • Travel and reimbursement
    Travel agent, credit card, travel insurance card, reimbursement, etc.
  • Economy
    Procurement, payment of invoices, research support, etc.
  • Design templates
    Stationary, PowerPoint, logos, seals
  • Working environment
    Safety in the laboratory, working environment representatives/organisation, etc.
  • Infrastructure at the department
    Pigeonhole, telephone, fax, copying machines, mail, courier etc.
  • Map of Aarhus University

Introduction day for new staff

All new employees are encouraged to participate in AU's introduction days, which will be held every other month.

The event is for all salaried employees - PhD students, researchers, secretaries, caretakers, consultants, project employees, cleaning staff, etc.

At the introduction day, the new employees will meet the senior management at AU, and be introduced to the university's overall strategies and values. There will be an opportunity to gain insight into the organisational structure, liaison committees, the union representatives, and rules and guidelines for employees at AU. The new employees also gain the opportunity of creating their first network of colleagues in the organisation.

Sign up for the next introduction day

Staff (and student) site

This page provides relevant information for staff and students, such as an overview of how to easily find the information needed to navigate in the academic world, MBG newsletter, etc.

AU's website for new staff

The website contains both information and links covering everything from relevant newsletters and information about the handling of personal data to parking conditions and access to the most important administrative IT systems. 

Go to the website for new staff