How to book a room in Outlook

• Open the Outlook programme installed on your computer. If you don't have the programme installed, please contact the IT-staff for help.

• At the top, choose "Open calendar" - From Room list

• In the search function at the top left - write the building number where the room is you wish to book - e.g. 1131 - and hit the "Return" key
• Choose the room you wish to book (double click)
• You can now see the room under "Rooms below to the left - click OK

Now the calendar for the requested room opens

• Double-click the day you wish to book the room for

• Choose the time for the start and finishing time for the meeting
• Write the purpose for the booking of the room (e.g. group meeting, thesis guidance, etc.)
• Click "Send"

After a few seconds, you can see your booking in the calendar for the requested room.

The booking also appears in your own calendar, and you will receive an e-mail with a confirmation of the booking.

Cancellation of booking

• Go the the booking in your own calendar, double click the meeting and click "Send cancellation" to the left.