Administration
MBG's administrative staff give support (mainly to senior scientific staff) with the tasks below. If you need help with something you do not find below, or you are in doubt about who does what, please contact Head of Secretariat Inge Danielsen.
Administrative systems
- Brightspace - Birgitte Larsen (Rikke Mie Rahbek)
- Conference manager (registration system for conferences, meetings etc.) - Birgitte Larsen
- Emply (online recruiting system) - Helle Homann (technical/adm. staff + research.ass./postdoc)/Anne Færch Nielsen (assistant/associate professor/full professor)
- Indfak - all secretaries
- Labbook, ordinary and administrator - Helle Homann (with Astrid Munk from DANDRITE)
- MitHR: (holiday, absence) Dorte Abildskov og (employments: Helle Homann)
- Rejs ud - help with reimbursement of travel expenses and reimbursement of external partners – All secretaries
- PURE – help creating and correcting profile pages/publications – Birgitte Larsen/Helle Homann
- ReAp (registration of grant applications) - Anne Færch Nielsen
- Scala - programme for uploading of slides to the screens - Lisbeth Heilesen, Rikke Mie Rahbek and Birgitte Larsen
- Typo3 webprogram - Lisbeth Heilesen, Anne Færch Nielsen and Birgitte Larsen)
- WorkZone (research applications, agreements, access and cooperation agreement) - Birgitte Larsen, Helle Homann, Rikke Mie Rahbek, Anne Færch Nielsen (funding applications)
Study administration (Bachelor, Master, PhD)
- Practical help with teaching material – Rikke Mie Rahbek
- Practical help with exam papers – Rikke Mie Rahbek
- Registration for courses and exam – Sara O'Keefe/Andrea Brønniche
- Setup and updating of course descriptions – Sara O'Keefe/Andrea Brønniche
- Teaching planning for Master courses – Sara O'Keefe/Andrea Brønniche
- Course evaluations – Sara O'Keefe/Andrea Brønniche
- Exam planning for Master courses – Sara O'Keefe/Andrea Brønniche
- PhD-administration – Helle Homann (and Mie Meulengracht Christensen)
Infrastructure
- Absence - send an e-mail to fravaer@mbg.au.dk
- Holiday and illness, etc. – guidance and registration – Dorte Abildskov
- Office supplies - ordering/replenishment – Rikke Mie Rahbek /Gitte Duehollm
- Printers - maintenance/replenishment – Gitte Dueholm
- Film dosimetry, distribution/shipment – Rikke Mie Rahbek
- Telephones - ordering, fault report, taxation) – Dorte Abildskov
- Working environment/safety work – Birgitte Larsen
- Planning of receptions for anniversaries, retirement etc. – Dorte Abildskov/Gitte Dueholm
- Webshop (deposit for keys) - Dorte Abildskov/Gitte Dueholm
New staff and students
- Introductory material for new staff – Dorte Abildskov
- Access card/keys – Acces card: Dorte Abildskov/Rikke Mie Rahbek Keys: Dorte Abildskov/Gitte Dueholm
- Ordering e-mail addresses at the department – Rikke Mie Rahbek/Birgitte Larsen
- Setup/corrections of persons in the PURE (MSK) profile – Birgitte Larsen/Helle Homann
- E-mail distribution lists – Rikke Mie Rahbek/Birgitte Larsen
- Photo - Lisbeth Heilesen
- Upload of photo in PURE
- Creation of af website for researchers - Lisbeth Heilesen
- Addition on relevant websites with lists of researchers and technical and administrative staff - Lisbeth Heilesen
- Webshop (deposit for keys) - Dorte Abildskov/Gitte Dueholm
Work assignments
- Holiday, illness, child's first/second sick day
- Access card/keys
- Introductory material for new staff
- Receptions (anniversaries, induction lectures, retirement, etc.)
- General support for employees, students and guests
- Mit HR
- Support for annual meetings
- Support for the Liaison Committee and the Department Management
Job description
- PhD administration
- Administrative support in connection with recruitment of technical/administrative staff, research assistants. and postdocs, including Emply (online recruitment system
- Secretary to the PhD Programme Committee
- Labbook administrator
- Registration of staff (MSK)
- AU Timeløn (staff paid by the hour)
- General support to staff, students and guests
Tasks
- Workzone super user
- Conference manager (Event registration)
- Brightspace administrator
- PURE and MSK - PURE profiles, CV's and Publications
- Support for the Health and safety organisation (au.dk)
- Secretary for the Occupational Health and Safety Committee (au.dk)
- Visa application for guest researchers and interns
- RejsUd og REEX - hjælp med rejseafregninger og afregning af eksterne partnere
- Adminstration of the departments Mail lists and access to shared drives
- Registration of classifications - projects and laboratories (au.dk)
- Secretary for Rajagopal Scholarship committee
- Secretary for ITEASc (au.dk)
Job description
- Staff and student registration (MSK)
- Film badge dosimeter
- Teaching support
- Office space allocation
- Support to the Departmental Forum
- Kjeldgaard Lectures, Brian Clark Lectures and MBG Internal Seminars
- Young Investigator Symposium
- Book lending/book ordering
- Help with IndFak/RejsUd/REEX
- Contact for art funds/responsible for deposited and donated art
- General support to staff, students and guests
Job description
- Registration of research applications in ReAp
- Registration of material in Workzone
- Handling of mail and shipments
- Cleaning in copy room and kitchen
- Maintenance of printers and photocopying machines
- Ordering office utensils
- Room booking and ordering of catering
- Practical help in connection with larger events
- Welcome of guests
- Giving access to buildings for new staff and students
- Help with archiving
Job description
- Head of secretariat (secretaries), workshop staff, laboratory glass washing staff and kitchen staff
- Secretarial assistance to and member of the Management Committee
- Representative from MBG in relation to faculty and university administration
Job description
- Strategy and deadlines for Researchn applications
- Budget support, budget approval and support letters for Research applications
- Feedback on grant proposals + coordination of internal peer review
- Recruitment ( Emply ) of assistant professor, associate professor, professor
- Registration of research applications in ReAp and Workzone
- Support to the Research Committee
- MBG Young Investigator Symposium
- MBG postdoc association
- Nominations for research prizes and committees
Job description
- Websites
- Newsletter
- Social media
- News articles
- Photos
- Layout tasks (InDesign, Illustrator & Photoshop)
- Translations
- Information monitors